Google Workspace for Education Notice to Parents and Guardians

When creating a student account, the School District of Beloit may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as a telephone number for account recovery or a profile photo added to the Google Workspace for Education account.

When a student uses Google's core services, Google also collects information based on the use of those services. This includes:

• Account information, which includes things like name and email address.
• Activity while using the core services, which includes things like viewing and interacting with content, people with whom your student communicates or shares content, and other details about their usage of the services.
• Settings, apps, browsers & devices. Google collects information about your student’s settings and the apps, browsers, and devices they use to access Google services. This information includes browser and device type, settings configuration, unique identifiers, operating system, mobile network information, and application version numbers. Google also collects information about the interaction of your student’s apps, browsers, and devices with Google services, including IP address, crash reports, system activity, and the date and time of a request.
• Location information. Google collects information about your student’s location as determined by various technologies such as IP address and GPS.
• Direct communications. Google keeps records of communications when your student provides feedback, asks questions, or seeks technical support.

• Activity while using additional services, which includes things like terms your student searches for, videos they watch, content and ads they view and interact with, voice and audio information when they use audio features, purchase activity, and activity on third-party sites and apps that use Google services.
• Apps, browsers, and devices. Google collects the information about your student’s apps, browser, and devices described above in the core services section.
• Location information. Google collects info about your student’s location as determined by various technologies, including: GPS, IP address, sensor data from their device, and information about things near their device, such as Wi-Fi access points, cell towers, and Bluetooth-enabled devices. The types of location data we collect depend in part on your student’s device and account settings.

In Google Workspace for Education Core Services, Google uses student personal information primarily to provide the core services that schools and students use, but it’s also used to maintain and improve the services; make recommendations to optimize the use of the services; provide and improve other services your student requests; provide support; protect Google’s users, customers, and the public, and Google; and comply with legal obligations. See the Google Cloud Privacy Notice for more information.

In Google Additional Services, Google may use the information collected from all Additional Services to deliver, maintain, and improve our services; develop new services; provide personalized services; measure performance; communicate with schools or users; and protect Google, Google’s users, and the public. See the Google Privacy Policy for more details.

No. There are no ads shown in Google Workspace for Education core services. Also, none of the personal information collected in the core services is used for advertising purposes.

Some additional services show ads. However, for users in primary and secondary (K12) schools, the ads will not be personalized ads, which means Google does not use information from your student’s account or past activity to target ads. However, Google may show ads based on general factors like the student’s search queries, the time of day, or the content of a page they’re reading.

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. For example, if your student shares a photo with a friend who then makes a copy of it, or shares it again, then that photo may continue to appear in the friend’s Google Account, even if your student removes it from their Google Account. When users share information publicly, it may become accessible through search engines, including Google Search.

Google will not share personal information with companies, organizations, and individuals outside of Google except in the following cases:

With our school: Our school administrator (and resellers who manage your or your organization’s Workspace account) will have access to your student’s information. For example, they may be able to:

• View account information, activity and statistics;
• Change your student’s account password;
• Suspend or terminate your student’s account access;
• Access your student’s account information in order to satisfy applicable law, regulation, legal process, or enforceable governmental request;
• Restrict your student’s ability to delete or edit their information or privacy settings.

For external processing: Google will share personal information with Google’s affiliates and other trusted third-party providers to process it for us as Google instructs them and in compliance with our Google Privacy Policy, the Google Cloud Privacy Notice, and any other appropriate confidentiality and security measures.

For legal reasons: Google will share personal information outside of Google if they have a good-faith belief that access, use, preservation, or disclosure of the information is reasonably necessary for legal reasons, including complying with enforceable governmental requests and protecting you and Google.

If you consent to your child’s use of Google Workspace for Education, you can access or request deletion of your child’s Google Workspace for Education account by contacting your child's principal. If you wish to stop any further collection or use of your child's information, you can request that we use the service controls available to access personal information, limit your child’s access to features or services, or delete personal information in the services or your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the Google Workspace for Education account to view and manage the personal information and settings of the account.